School IT Year (After/Before/During)

*ID card Change:

• Let Business know
• Change ID card number on the card system.
• Change the ID card on the AD server for papercut.
• Sync papercut

IT YEAR

During the School Year:

• Order Items for next year - Check toner inventory
• Dispose Items
• Updating IT Handbook/Presentation

Before Summer:

• Renewing ALL agreement Sonicwall, Filter, website, smart, microsoft, adobe
• Student ID Card Reminders
• Sending Emails to the staff
• Sell Disposed Items
• To be prepared to collect materials back

The last day of the School:

• Disable ID cards and keyfobs, if they're not returned
• Inform business office for missing items.
• Shut down all computers and laptops

Summer:

• Renewing old labels
• Problems from school year (Replacing AP location, other requests&notes)
• Responding staff for report problem..... form
• Setting up New Orders (Ipads, Chromebooks) http://www.myiteducation.org/2018/07/preparing-teacher-desktop-at-school.html
• Check the items below:

Offices:

• Cable Organizer is fine?
• Cleaning Desktop&Printer from Dust

Classrooms: 

• Cable Organizer is fine? (especially smartboard cabling)
• Checking Smartboard
• Check the firmware of the smartboard
• Cleaning Smartboard
• Plug off smartboards
• Checking Phone, Paging

Comp Labs:

• Cleaning
• Checking the labels
• Deleting Users
• Hardware Damage (Screen, Keyboard, Mouse)
• Tech Issue (Software)

Chromebooks:

• Cleaning Carts and Chromebooks, 
• Checking the labels
• Hardware Damage
• Checking Cart + Locker Cabling

Staff Laptops:

• Update the firmware with Lenovo System Update
• Deleting users on Staff Computers
• Cleaning 

Ipads/others:

• Cleaning
• Hardware Damage (Screen, Case)
• Carry On Cabling
• Labeling

Before School Starting:

• Emails
• Directory
• Email Groups
• Active Directory / iBoss users
• Sending Emails to the staff
• Checking/Updating IT Handbook/Presentation

Hi-Bye Staff

Hi Staff	Who is in Charge		Bye Staff	Who is in Charge
TimeClock	Business		Take all materials	IT
Database	IT/DOA		Change Email Password and Suspend Email	IT
Google Cloud Printer Sharing	IT		Delete Email Groups	IT
ID Card	IT/Secretary		Change Database Password	IT
Staff Portal & EchoSign	IT		Filter / Active Directory	IT
Welcome Email & Presentation (Sign in, card, password)	IT		Phone Extension &Voicemail - Email	IT
Laptop / Chromebook	IT		Disable ID Card/Keyfob	IT
Email	IT
Email Groups (staff, google classroom, grade level... etc.)	IT
Filter / Active Directory	IT
Paper Cut	IT
Phone Extension &Voicemail - Email	IT

Hi-Bye Student

Hi Student	Who is in Charge		Bye Student	Who is in Charge
Create Student Username Password	(Check if the username pass is unique)		Check Chromebook File?	IT
Powerschool username&password	IT		Change/Delete? Email Password	IT
Email	IT		Delete Email Groups	IT
Email Groups	IT		Filter / Active Directory	IT
Active Directory / Filter	IT		Disable / Delete Student Card	IT
Registrating ID CardSystem	IT
ID Card	IT/Secretary
Adding the Student List	IT